2016 Carol Award Guidelines
The Carol Awards are ACFW’s recognition for the best Christian fiction published in the previous calendar year.
1. Each title must be the author’s work of original fiction in print or digital form.
2. The title shall be written from a Christian worldview (specifically, the book should not contain profanity, graphic sex, gratuitous violence or other objectionable material, and must otherwise conform to generally accepted standards of the CBA) in any Christian fiction genre. The book may either be traditionally published or be Qualified Independently Published.
Traditionally Published: The author must not participate financially in the production or distribution of their book, including any requirement to buy a certain number of books from their publisher.
ACFW Qualified Independently Published: If the book was independently published or published by a company where the author paid any publishing costs, including, but not limited to, printing, artwork, distribution, or the requirement to buy books, then that author must apply to be a Qualified Independently Published author (QIP). QIP applications must be received no later than March 1, 2016.
3. Co-authored entries are allowed. If one of the authors is a current ACFW member, then the title can be submitted for the member entry fee.
4. The title must have an original copyright date (printed on copyright page) between January 2015 and December 2015. In the rare event a book was released in 2015 but has a copyright date of 2014, please provide a) a letter from the publisher and b) a .pdf of the publisher’s catalog reflecting the title and release date to the Carol Award Coordinator, email@example.com at least two weeks prior to the deadline to be considered for entry.
5. All entering authors are required to check the “Accept” box on the entry form for the Contest Release, indicating acceptance of terms.
6. Entry may NOT have been previously entered in the Carol Award contest.
7. Publishers may not enter for their authors.
8. Entry must be an English edition.
9. Audio books cannot be entered.
10. Books not meeting the above-defined requirements will be disqualified and the entry fee forfeited.
1. The entering author shall submit five (5) print copies of each title entered in the contest. Once books have been shipped to the contest coordinator, there are no changes allowed.
2. The author is responsible for choosing the appropriate Carol Award category for their title.
3. E-Book authors shall submit five (5) copies of a standard or spiral bound book with cover art and copyright page. No electronic copies are accepted. Once books have been shipped to the contest coordinator, there are no changes allowed.
4. All authors will need the following in order to complete the online entry form:
• high resolution photo of book cover – must be no less than 300 dpi and at least 4” x 6” in size.
• editor names (up to 2)
• publishing house name and contact phone number or check QIP box
• 5 physical copies of the book(s) being entered. Note: if entering the Debut Novel category, 10 copies will be needed (5 for the genre category, and 5 for the Debut Novel category).
5. Entrants are responsible for sending the five (5) copies to the correct category coordinator designated on their paid entry receipt. Any shipping costs incurred due to a mistake on the part of the entering author (or the entering author’s representative) will be the entrant’s sole responsibility. Payment will be required to be paid, via PayPal, prior to the contest entry deadline.
6. No title shall be entered in more than one category, with the exception of the Debut Novel category, in which case, the title may be entered in BOTH Debut Novel and the entry’s genre category. (Please remember to send 5 books for each category to the category coordinator designated on the paid entry receipt).
7. Entries in the Debut Novel category are limited to authors who have never published a fiction title. Previous works of fiction, including novellas, and regardless of market, disqualify the author from the Debut Novel category. Novellas may not be entered in the Debut Novel category.
8. There is no limit to the number of eligible titles an author may enter in each category.
CATEGORY and JUDGING INFORMATION:
1. If less than seven (7) entries are received for any one category, it shall be closed and the authors’ alternate choice category will be used. In this event, ACFW will ship the books to the correct judges.
2. Authors shall understand and agree that all scores are final once submitted by the judge into the contest system. Scores are determined by each judge according to an established guideline/scoresheet. No discrepancy judging or altering of scores shall be permitted. The five (5) scores for each title will be averaged and the highest 3 scores in each category will be announced as finalists. Scores will not be returned.
3. The top three (3) titles in each category will continue to the final judging round. In the event of a tie, previous round scores will be used to break the tie.
4. Finalists shall be required to submit three (3) additional copies of their title for the final round judging. Titles must be received by the category coordinators no later than June 24, 2016.
PROJECTED CATEGORIES AND COORDINATORS
- Contemporary - Jeanne Takenaka, firstname.lastname@example.org
- Debut Novel - Casey Herringshaw, email@example.com
- Historical (through Vietnam era) - Casey Herringshaw, firstname.lastname@example.org
- Historical Romance (through Vietnam era) - Jeanne Takenaka, email@example.com
- Mystery/Suspense/Thriller - Casey Herringshaw, firstname.lastname@example.org
- Novella (15K-45K) - Jeanne Takenaka, email@example.com
- Romance - Casey Herringshaw, firstname.lastname@example.org
- Romantic Suspense - Jeanne Takenaka, email@example.com
- Short Novel (45K-70K) - Casey Herringshaw, firstname.lastname@example.org
- Speculative - Jeanne Takenaka, email@example.com
- Young Adult - Casey Herringshaw, firstname.lastname@example.org
Fee of $45 for ACFW Members per entry must be paid online via PayPal or credit card, or mail a money order or check made out to ACFW and sent to:
ACFW, P.O. Box 101066, Palm Bay, FL 32910-1066
DO NOT SEND CASH.
Authors who are not ACFW members will pay a fee of $115 per entry. You may join ACFW at the time you enter the contest, then pay the $45 per entry fee.
There are no refunds and books will not be returned.
• January 2, 2016 - Contest officially opens.
• March 15, 2016 – Contest closes at 4:00pm CENTRAL**. (Entries must be RECEIVED by this date)
• June 24, 2016 – Three additional copies of the finalists’ books must be received by the coordinator.
• June 27, 2016 – Finalists announced at ICRS.
• August 27, 2016 - Winners announced at the ACFW Conference in Nashville.
**All contest entry information, appropriate fees, and books must be received by category coordinators no later than 4:00pm CENTRAL March 15, 2016. Failure to meet the appropriate deadline shall result in disqualification, and the entry fee shall be forfeited. The author is responsible to make sure all materials (books, fees, and entry form) are submitted on time to the correct category coordinator.
Questions may be directed to: email@example.com
PRIZES FOR WINNER AND FINALISTS:
Each finalist will receive a certificate and a silver pin.
Each winner will receive the Carol Award and a gold pin. Winning editors will receive a certificate.
*The decisions about qualified independently published status are made after careful consideration of ACFW’s goals and the vision. All decisions are final.